The Ashburn Farm Annual Meeting of the Members will be held:
Tuesday, April 4th, 2023
Windmill Community Center
21400 Windmill Drive, Ashburn, VA 20147
Electronic Proxy / Ballot Instructions
The purpose of the Annual Meeting is to elect seven (7) homeowners to the Board of Trustees.
At this time, there are nine (9) homeowners that submitted the Petition for Candidacy forms for the seven (7) open seats on the Board of Trustees. A brief statement from each of the candidates is below for your review.
You may cast your vote for up to seven candidates by checking the box next to their name. All positions are three-year terms. Each property is provided with an Owner and Occupant proxy/ballot.
(Owners residing in another home and their tenants each receiving one ballot, whereas an owner that lives in their home will receive two).
Both owners and occupants of each property can vote for all seven (7) open seats, but each household only counts as one vote for the purpose of quorum.
To Vote ONLINE, you will need the registration code printed in red on your hardcopy proxy ballot that will be mailed to you on or after March 1, 2023.
• To register & vote, please visit https://ashburnfarm.ivotehoa.com/register
• Voting online is easy and quick! You will have three steps! The entire process takes only a few minutes – less time than it did to read these instructions!
1. Click the link to go to the voting site.
2. Register for the vote by entering your registration code and then enter your name, email, and create a password.
3. Make your choices and submit when complete and you will receive both an onscreen confirmation and an email sent to the address used to register that the vote has been recorded.
Note ~ If the own and live in your home in the community, you must use separate email addresses to register both proxy ballots you will receive.
Your ballot is valid for this election, establishing quorum & is irrevocable once submitted. Your ballot may be used at a subsequent meeting should quorum requirements not be met. The annual meeting announcement and proxy ballots were mailed to all Owners of Record as of: Wednesday, March 1, 2023. By submitting your vote, you hereby appoint the Secretary as your proxy for the sole purpose of casting your vote as indicated or otherwise for quorum purposes only, and that this transaction shall constitute your duly authorized electronic signature as of the date hereof.
Online voting closes at 8PM on April 4, 2023. Your proxy ballot is only valid for the Annual Meeting scheduled for April 4, 2023. To count towards a candidate’s vote total, electronic ballots must be received no later than 8PM on Tuesday April 4, 2023. The number of homes in the community is 3,862, Quorum is 10% – Ballots required from 386 properties for quorum.
If you have any questions, please feel free to contact the Association at Info@afhoa.net or (703) 729-6680.
My name is Scott Batchelder, and I have been a resident of our wonderful Ashburn Farm community since 1989. I feel strongly that the Homeowners Association (HOA) should represent the interests of the homeowners of our ever-changing town. To accomplish this goal requires much of the current, antiquated practices of the HOA to be updated. Some areas I would address as a member of the Ashburn Farm Board of Trustees would be:
- Spending – I aim to remove frivolous HOA spending and better manage the budget.
- Updating Practice and Standards – Modernize the HOA systems and regulations to represent the community better.
- Leadership – Provide leadership that is representative of the needs of the community.
- Community – Promote and develop community values through open dialogue.
Past Accomplishments –
- Updated HOA home inspection guidelines to become a more friendly experience.
- Pushed for Architectural Review Board to be more accepting of changes in the community’s spirit.
- Developed policies electric vehicle charging stations in townhouse neighborhoods.
Previous Community Board Experience:
Loudoun Soccer, Sterling Soccer, Great Falls Soccer, Ashburn Soccer – Founder, Ashburn Professional Center – President, and South Riding Professional Center – President
Retired Fairfax County Public Schools as a technology specialist.
Currently, I am a business advisor for multiple companies focused on improving their monetary practices in times of financial uncertainty.
Dr. Stephen Boyce is a dedicated and responsible homeowner with a strong commitment to
maintaining the integrity and value of the community. With over 10 years of experience in community management with a decorated background in technology and leadership, he has the skills and knowledge necessary to effectively serve on the Board of Trustees for our Homeowners Association. He currently serves as a member of the Ashburn Farm Architectural Review Board, contributing to modernizing the standards and assessing architectural change requests.
Dr. Boyce has a proven track record of working collaboratively with residents, homeowners,
property managers, and third-party contractors to resolve complex issues. His business
expertise allows him to review budgets carefully to assess financial and reputational risk while ensuring that resources are used efficiently and effectively.
As a member of the Board, Dr. Boyce will prioritize open communication and transparency. He
understands the importance of keeping homeowners informed and engaged and is committed to using his skills and experience to address the concerns and needs of the community. He is passionate about moving our community forward while maintaining our edge in Loudoun County.
Dr. Boyce is eager to use his skills and experience to impact the community positively. He is confident in working effectively with the Board, front office, homeowners, and residents to address challenges as they arise. He would be honored to have the opportunity to serve on the Board of Trustees and work toward a better future for the Ashburn Farm community.
Joining Ashburn Farm as a townhome resident in 2009, Bobby has enjoyed raising his family in our easy-going and diverse community. Whether it’s DJ’ing neighborhood BBQ’s, coaching kids’ sports, volunteering for Cub Scouts, or dining at our amazing locally owned restaurants for business outings, you will find Bobby supporting all the activities and businesses that make Ashburn Farm special.
Bobby has made a career of building and managing partnerships, a skill set that translates naturally to the Ashburn Farm Townhome Committee, where Bobby has served as founding Chairman since 2021. During his time on the Committee, Bobby has partnered with residents, the HOA, and the Board of Trustees to generate ideas, attain approvals, and execute plans in support of operating our unique neighborhoods. These experiences have given Bobby a deeper understanding of both comforts and concerns from our residents and is excited to relay this information during monthly HOA meetings to ensure the townhome voice is being heard. He knows it takes a collaborative effort to achieve progress at the scale of an entire zip code and he leans on his professional experience to build strong partnerships with every stakeholder along the way.
Bobby brings levity to meetings and is always willing to lend a hand, ensuring the job of community-building will prove to be productive but also fun. Join Bobby in this journey to make Ashburn Farm ‘the place to be” for current and future residents, ad have a great time doing it.
I am asking for your vote to serve on the Board of Trustees (BOT) utilizing my experience and project management skills to best serve you – the homeowner.
I have lived on Deerwatch Place in Ashburn Farm for nearly 25 years. I am a Veteran, retiring from the Air Force after 20 incredible years traveling all over the world. My wife Wanda (a native of Virginia) and I raised our children here, and now are so blessed to spend time with our two grandchildren. I currently work as a Government Contractor, supporting our Military and Intelligence Community.
I have proudly served on the Ashburn Farm Architecture Review Board (ARB) for several terms. Currently, as Chairman of the ARB, I am fortunate to be working with an amazing group of all volunteers. Our ARB team has accomplished real transformation, working to streamline the process and continue to evolve the application guidelines for application approval.
If elected, I will work for you to promote the following:
- #1 – Increased transparency and communication in the execution of the work of the Homeowners Association (HOA)
- Provide homeowners insight into the decision process and corresponding key decisions of the BOT that may have an impact on all homeowners
- #2 – Increased Project Management to align homeowner priorities
- A bottoms-up approach for creating homeowner-driven criteria for prioritizing, documenting, and assessing value in execution for all HOA projects
- #3 – A Balanced approach to Inspections with improved guidelines
- Placing more emphasis on “curb appeal” with less focus on minor elements
Thank you for electing me as your new Board of Trustees (BOT) representative in 2020. As promised, I have championed:
- Improving the HOA inspection process with street-view inspections focused on what matters
- Improving ARB rules and allowing homeowners flexibility to improve their properties, such as widening driveways, landscaping with rocks, flexibility with paint colors, and exceptions for higher fencing.
- Working to instill a culture of respect and understanding when the association addresses homeowners
Of course, much remains to be done in the next three years:
- Improve communication with homeowners. Carefully review every message before publication to ensure accuracy and clarity.
- Create a “customer service” experience where every homeowner is treated as a valued community member and stakeholder.
- Send customer surveys to every homeowner for each interaction with the association.
- Reward association employees who excel in customer satisfaction
- Seek process optimization and cost controls to reduce the impact from inflation on HOA fees
- Formation of an IT committee to address technical issues
I have been a resident of Ashburn Farm for over 20 years. My family and I love our community, and the great neighbors we have met. I enjoy meeting new friends during my walks through Ashburn Farm with my family and dogs. We have a great sense of community, and live in a neighborhood to be proud of.
I respectfully request your vote for the next three years as your BOT representative. We still have much to do, and I am ready for the challenges ahead.
My wife and I have lived in Ashburn Farm for over 31 years. We raised two children here and now enjoy spending time with four of our grandchildren who also live in Ashburn Farm. The Farm has been a wonderful and nurturing place to raise a family and in which to enjoy our later years.
Thanks to the support of many neighbors, I have also enjoyed serving on the Ashburn Farm Association Board of Trustees for several terms. Most of that time, I have served as Treasurer of the Association. Since joining the Board, I have energetically worked to keep member assessments low through finding ways to improve the efficiency of operations, through prudently selecting Reserve Fund investment vehicles, and through preparing annual budgets that do not compromise services while providing the funds necessary to increase community property values and to continue the high standard of services and amenities residents expect and enjoy. If re-elected to the Board, I will continue to do everything I can to keep assessments low and make sure the HOA wisely spends your money.
Over my stay in The Farm, I have owned both a single-family home and a townhome, thus providing me with an understanding of the concerns and aspirations of both groups of residents. In addition to currently serving on the Board of Trustees, I was an active member of the Open Space Committee and am an active member of the Budget and Finance Committee. Prior to my first election to the Board, I served three years on the Architectural Review Board. As one of the longest-serving Board Members, together with all my additional experience serving our community, I feel that I have a unique perspective on community concerns that will keep Ashburn Farm as the top place to live in Loudoun County.
Richard “Rich” Oakley
Happy New Year, Ashburn Farm Residents. I wish you all the best that 2023 has to offer.
Once again, I am seeking your vote for reelection to the Ashburn Farm Board of Trustees (BOT). The trustee is an essential and integral part of the everyday function and operations of the Ashburn Farm Association.
I have lived in Ashburn Farm since September 2004. I am a 30-year retired law enforcement veteran. I served at the federal, county, and local levels.
I am also involved in many civic groups that serve our community, such as Toys for Tots, the Medical Reserve Corps of Loudoun County, and a Docent at the National Museum of the Marine Corps.
I moved to Ashburn Farm from Franklin Farm, also located in Virginia. I loved living on Franklin Farm. I enjoyed the many ponds and paths located within my previous community, and let’s not forget the abundance of wildlife.
Ashburn Farm reminds me so much of the Franklin Farm community. While living in Franklin Farm, I served five years on the Board of Trustees (BOT). I was also the liaison to the Townhome committee. I found it to be an enriching experience.
I also bring my experience and knowledge to the Association as an Ashburn Farm Board of Trustee member. I realized the importance of this BOT in maintaining the beauty, the integrity of the Association and how tireless and effortlessly the members of the board worked.
I love our Association and all it has to offer to its residents. It is one of the most sought-after communities in Loudoun County. I enjoy many of the amenities, ponds, and paths that Ashburn Farm offers and the wildlife that makes their homes here.
Many issues on the horizon will impact our community, and I will do my best to help direct the future of Ashburn Farm as we are all aware of the many data centers being built around our community, the newly opened Silver Line, which has prompted a growth in new housing developments in Ashburn.
Please vote for me in the upcoming election. Thank you for the opportunity to serve on the Board of Trustees again.
My name is Dave Tighe. My wife, Susan, and I have lived in Ashburn since 2005. I am a current HOA Board member, and candidate for re-election to the AFHOA Board of Trustees. I feel we accomplished quite a bit during my time on the Board over the last three years, and would appreciate the opportunity to continue to serve our community. During the past three years the Board has worked hard at transparency, professionalism, collegiality, and to collectively make the right decisions for the community. In doing so, I believe this Board has contributed to a kinder and more friendly community. Yes, our Board has had to deal with challenging issues, has not always agreed on every issue, but in the end, we have each worked hard to the benefit of the entire community.
If elected, I commit to continue to listen, be honest and transparent, and work with an unrelenting focus to make AFHOA the best it can possibly be for all of us. I have concerns about the impact of the current economic situation on our finances, and as a fellow homeowner in Ashburn Farm I want what you want…A beautiful friendly and inviting community, a balanced budget, appreciating home values, lowest HOA fees possible, and most of all honesty and trust from our HOA and Board. I ask for your vote to remain on the Board to continue to help improve our community.
I grew up in Ashburn Farm, and after moving around the world decided to return and call it home again when I began my career with the US government. I appreciate the order and upkeep that make our community a desirable place to live. The walking paths, forests, ponds and playing fields are all highlights of the area. Since buying a home in Ashburn Farm, I have begun attending and participating in HOA meetings. I have felt that my dues are largely spent on items I approve of, such as community upkeep, but that funds are sometimes spent on unnecessary items that many residents would not approve of when considering the impact on their monthly dues. While I believe we should maintain the amenities that we have, we need to be sensitive to economic pressures many face and minimize increases to homeowner dues by avoiding unnecessary new “nice-to-haves” that add to the budget. For the benefit of everyone’s property values and quality of life in the HOA, covenants need to be upheld, but should not be unnecessarily overbearing; at times changes are warranted to address evolving needs as well. These are the guidelines I would pursue if elected to the board.