Frequently Asked Questions

(Click on the underlined questions below to view the answers.)

Selling Your Home
1.  I am selling my house - what do I need to do?
2.  What is the standard charge for a Disclosure Package?
3.  How long does it take to complete a Disclosure Package?
4.  My Disclosure Package states I have a violation. Will this delay the sale of my property?
5.  Since there is no Exterior Alteration Application on file for my deck - I now have a violation on my property. How long will it take to get my deck approved and have the violation removed?
6.  Does the Association mail disclosure packages?
7.  If I don’t have time to correct the peeling paint violation on my house before I move will the new homeowner have to correct the violation?
8.  Why does the disclosure package cost more for single family and townhomes than for condos? What does the package include?
9.  Does the Association do an inspection of my property?
10. How long is a Homeowner's disclosure package valid?
11. Who do I contact if I have a question on my Disclosure Packet?

Pool
12.  My son is 12. Can he bring his little brother to the pool with him?
13.  I am having a birthday party at the pool for my daughter on Saturday. We will have 10-15 children. Can I buy guest passes for them?
14.  Why didn’t you send me my 5 free guest passes? I mailed in my application and check on time. Suzy just turned 6 and needs to have her picture taken this year also.
15.  The lifeguard would not let my baby use her cute ducky float in the pool. Why?
16.  The lifeguards did not let my son go down the slide. He could use it last summer. Why?
17.  Why are the pools all closed? The weather cleared up.

Tennis
18.  I do not live in Ashburn Farm. Can I play on the courts?
19.  Some players just never get off the courts. Are there rules regarding how long one can stay on the courts?
20.  I went to play tennis last night and all the courts were being used for a tournament. Can they do that?

ARB (Architectural Review Board)
21.  I need to paint my mailbox post - what color should I use?

Loudoun County
22.  How can I contact the Loudoun County Board of Supervisors?
23.  Where should I go to research property records?
24.  Which Board of Supervisor's member represents Ashburn Farm and how can I contact him/her?

 

Assessments
25.  What do my assessments pay for?

 

Vehicle Violations
26.  How does the Association know that my vehicle was parked in an Open Space longer than 48 hours? I received a vehicle violation notice that noted my vehicle would be towed specifying the reason as Storage of Vehicle?
27.  Why does the Association enforce vehicle violations that are usually enforced by the Sheriffs Office?
28.  Why did I receive a vehicle violation for a "prohibited vehicle", noted on the notice as "commercial” when I do not have any advertisement of the vehicle?
29.  My vehicle was towed without receiving a 48 hours vehicle violation notice. Why?
30.  What’s the enforcement policy for vehicles parked on VDOT streets?

Covenants
31.  I received a notice from the Association regarding a property management violation. What do I need to do to get an extension to correct the violation?

Maintenance
32.  What do the "marking Color Codes" map to that I see in places where construction is usually done?

 
 

The disclosure package includes the following:
*  The name of the Association and, if incorporated, the state in which the Association is incorporated and the name and address of its registered agent in Virginia.
*  A statement of any expenditure of funds approved by the Association or the board of directors which shall require an assessment in addition to the regular assessment during the current year or the immediately succeeding fiscal year.
*  A statement, including the amount of all assessments and any other mandatory fees or charges currently imposed by the Association and associated with the purchase, disposition and maintenance of the lot and to the right of use of common areas, and the status of the account.
*  A statement whether there is any other entity or facility to which the lot owner may be liable for fees or other charges.
*  The current reserve study report or summary thereof, a statement of the status and amount of any reserve or replacement fund and any portion of the fund allocated by the board of directors for a specified project.
*  A copy of the Association’s current budget or a summary thereof prepared by the Association, and a copy of its statement of income and expenses or statement of its financial condition for the last fiscal year for which such statement is available.
*  A statement of the nature and status of any pending suit or unpaid judgment to which the Association is a party which either could or would have a material impact on the Association or its members or which related to the lot being purchased.
*  A statement setting forth what insurance coverage is provided for all lot owners by the Association, including any fidelity bond maintained by the Association, and what additional insurance would normally be secured by each individual lot owner.
*  A statement that any improvement or alteration made to the lot, or uses made of the lot or common area assigned thereto by the prior lot owner, are not in violation of any of the instruments.
*  A statement setting forth an restriction, limitation, or prohibition on the right of a lot owner to place a sign on the owner’s lots advertising the lot for sale.
*  A statement setting forth any restriction, limitation, or prohibition on the right of a lot owner to display a flag on the owner’s lot including, but not limited to reasonable restrictions as to the size, place and manner of placement or display of such flag and the installation or any flagpole or similar structure necessary to display such flag.
*  A copy of the current declaration, the Association’s articles of incorporation and bylaws, and any rules and regulations or Architectural Guidelines adopted by the Association.
*  A copy of the notice given to the lot owner by the Association of any current or pending rule or architectural violation.
*  A copy of the fully completed one-page cover sheet developed by the Real Estate Board pursuant to 54.1-2105.1.
*  Certification that the Association has filed with the Real Estate Board the annual report required by 55-516.1, which certification shall indicate the filing number assigned by the Real Estate Board and the expiration date of such filing.

Please note that for Condo's, no external inspection is done by the Ashburn Farm Association. Condo owners must contact their Condo Association and apply for a disclosure document as well.
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9. Does the Association do an inspection of my property?

  • 1. I am selling my house - what do I need to do?

    Effective July 1, 1989, the Virginia General Assembly enacted a new law entitled the “Virginia Property Owner’s Association Act”. This act requires the seller of a home to make certain disclosures to the intended purchaser of their lot. All home sales in Ashburn Farm are subject to the Virginia Property Owner’s Association Act. A written request of the Association Disclosure package and a check for the cost (made payable to the Ashburn Farm Association or AFA) are required to begin processing. The completed package will be issued within 14 calendar days to the requesting party or agent. A form to request the package can be downloaded from this website and mailed to the Association office at 21400 Windmill Drive, Ashburn, VA 20147 or dropped off at the office.
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    2. What is the standard charge for a Disclosure Package?

  • Click here to view the Disclosure Request Form Fees.
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    3. How long does it take to compete the disclosure package?

  • The completed package will be issued within 14 calendar days to the requesting party or agent. If there is a need for a "Rush", please contact the Association office for more details.
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    4. My disclosure package states that I have a violation. Will this delay the sale of my property?

  • The Association would like the violation to be corrected as soon as possible. If not, the violation remains with the property and the new homeowner assumes the responsibility.
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    5. Since there is no Exterior Alteration Application on file for my deck I now have a violation on my property. How long will it take to get my deck approved and have the violation removed?

  • It takes approximately 2 weeks to get approval from the Architectural Review Board. You will need to complete the Exterior Alteration application form (which is available online) and note that the application is for a property that is “For Sale” and that the deck (or external change) is “Existing.” Please take a picture of the deck (or other external unapproved change) and include it with your application.
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    6. Does the Association mail disclosure packages?

  • No. Disclosure Packages must be picked up at Ashburn Farm Association, 21400 Windmill Drive, Ashburn, VA 20147. Our hours are 9:00 am – 5:00 pm - Monday thru Friday. We are closed on major holidays. All packages must be signed for.
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    7. I don’t have time to correct the peeling paint violation on my house before I move - will the new homeowner have to correct the violation?

  • This is treated as violation and is included in the disclosure inspection. The current homeowner must make the repair and notify the Association Office that the repair work is done. A representative from the Association will then make an inspection and clear the violation if the resolution is satisfactory. One follow-up inspection will be done at no charge to the homeowner; subsequent inspections will cost $100 each.  Once completed, the current homeowner will receive an updated Disclosure packet noting that no violations exist (or property is in-compliance) to use at closing. If the homeowner does not make the repair, the new homeowner will inherit the violation and assume responsibility for it's resolution.
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    8. Why does the disclosure package cost more for single family and townhomes than it does for for condos? What does the package include?

  • Yes. A staff person from the Association will inspect the outside of your home and property. Items such as property maintenance and landscaping will be noted as well as any external changes that may have been made to the home without ARB approval.
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    10. How long is a disclosure package valid?

  • A disclosure package is valid as of the day the package is completed. If a homeowner needs to request an updated disclosure package the cost is $150.00.
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    11. Who do I contact if I have a question on my Disclosure Packet?

  • You can call the Association office at (703) 729-6680 or email disclosures@afhoa.net.
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    12. My son is 12. Can he bring his little brother to the pool with him?

  • No, all children 11 years or younger must be accompanied and supervised by an adult or care provider at least 14 years old.
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    13. I am having a birthday party at the pool for my daughter on Saturday. We will have 10-15 children. Can I buy guest passes for them?

  • One adult (18 years or older) may bring up to five (5) guests.
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    14. Why didn’t you send me my 5 free guest passes? I mailed in my application and check on time. Suzy just turned 6 and needs to have her picture taken this year also.

  • Registration must be completed and all pictures taken by April 30th to receive the 4 Free Guest Passes.
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    15. The lifeguard would not let my baby use her cute float in the pool. Why?

  • Only water wings, U.S.C.G. approved life vests and U.S.C.G. approved swimwear floatation devices may be used in the pools.
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    16. The lifeguards did not let my son go down the slide. He could use it last summer. Why?

  • Children under 12 must pass the Swim Test to use the diving boards and slide. The Swim Test must be taken each year.
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  • 17. Why are the pools all closed? The weather cleared up.

  • The pools have to be closed for 45 minutes after the last thunder or lightning. It is for your safety.
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    18. I do not live in Ashburn Farm. Can I play on the courts?

  • The tennis courts are for Ashburn Farm residents and their guests only. Non-residents can pay a fee to use the courts only during programmed events when they are offered. Programmed events include: lessons, socials, team tennis leagues, flights and tournaments. This fee does not entitle you to use the courts at any other time unless you are with a resident as their guest.
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    19. Some players just never get off the courts. Are there rules regarding how long one can stay on the courts?

  • Rules are posted at each court. When players are waiting, the following court times shall be adhered to: 1 ½ hours for singles; and 2 hours for doubles.
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    20. I went to play tennis last night and all the courts were being used for a tournament. Can they do that?

  • The Tennis Committee may reserve any of the courts as approved by the Ashburn Farm Board of Trustees. Reserve times will be posted at the courts at least 48 hours prior to the reservation.
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    21. I need to paint my mailbox post - what color should I use?

  • All mailbox posts should be stained "Cocoa" (Olympic Solid Stain), which can be purchased at Lowe's. If shopping at Home Depot for a paint color comparable to the Cocoa stain noted above, use the custom mix found here.  Be sure to print out the paint formula and take it with you to the paint department at Home Depot to get the correct match.
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    22. How can I contact the Loudoun County Board of Supervisors?

  • All Board members receive mail and calls at 1 Harrison Street, S.E., Fifth Floor, P.O. Box 7000, Leesburg, VA 20177-7000. The telephone number is 703-777-0204.You can also leave a message for the Board members by calling the Citizen Comment Line: 703-777-0115, or e-mail the Board of Supervisor's Office - bos@loudoun.gov.
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    23. Where should I go to research property records?

  • Go to the Clerk of the Circuit Court's office, which is located at 18 E. Market Street in downtown Leesburg.
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    24. Which Board of Supervisor's member represents Ashburn Farm and how can I contact him/her?

  • You can access the Board of Supervisor's web site at http://www.loudoun.gov/bos/home.htm. Our Supervisor's currently are: Steve Snow and Lori Waters depending on where your home is located.
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    25. What do my assessments pay for?

  • Assessments are paid by every member of the Association and are divided into two (2) categories, General and Neighborhood. All Ashburn Farm households pay a General assessment for common area landscape maintenance, capital reserves and improvements, general administration, utilities, taxes, insurance, common property maintenance, pool memberships and community programs. The Neighborhood assessment for single-family houses pays for trash and recycling pick up. However, for townhouses it pays for 1) trash and recycling; 2) common area and tot lot care; 3) street light electricity and repair; 4) snow removal; and 5) the repair of townhouse streets and sidewalks. Condominiums have a separate association that is responsible for maintenance and upkeep of their open space, building exteriors, utilities, pool, etc.
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    26. How does the Association know that my vehicle was parked in an Open Space longer than 48 hours? I received a vehicle violation notice that noted my vehicle would be towed specifying the reason as Storage of Vehicle?

  • The Association does not patrol the town home neighborhoods for “Storage of Vehicle” violations - these complaints are called in by resident’s. Once the call is received, the Covenants Administrator visits the area and issues a Violation ticket. The ticket provides 48 hours from the time of the visit to the scheduled tow date. If the vehicle is not moved, then our towing service is called to tow the vehicle. Always refer to the Parking Policies linked on the Parking Page of this website.
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    27. Why does the Association enforce vehicle violations that are usually enforced by the Sheriffs Office?

  • The Association enforces “traffic violations” in accordance with the County Code in town home neighborhoods because the street and parking spaces within a town home neighborhood are designated as “common area” and are the responsibility of the Association, not VDOT. Although the Sheriffs Office has authority to patrol and ticket vehicles in the town home neighborhoods ultimately the Association is responsible for inoperable vehicles (expired tags, inspection stickers, as well as vehicles in an inoperable condition, etc.)
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    28. Why did I receive a vehicle violation for a "prohibited vehicle", noted on the notice as "commercial” when I do not have any advertisement of the vehicle?

  • Commercial vehicles are not limited to just vehicles with advertising. A full definition of commercial vehicle can be found in the Architectural Guidelines. In this instance, the vehicle was ticketed as a commercial vehicle because it had externally located or easily visible commercial equipment or materials, i.e. ladders and trade tools.
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    29. My vehicle was towed without receiving a 48 hours vehicle violation notice. Why?

  • The town home parking enforcement policy has a section called “Towing Without Notice”. Any vehicle in violation of the items listed under this section will be towed without notice by the towing service contracted to the Ashburn Farm Association. The contracted towing service, and Ashburn Farm contracted security will patrol the town home neighborhoods and will tow any vehicle that is in violation, or residents can call the towing service directly if they see a vehicle in violation of any of the items listed under tow without notice. For more information refer to: Policies and Procedures Relative to Parking and Towing of Vehicles.
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    30. What’s the enforcement policy for vehicles parked on VDOT streets?

  • Since VDOT streets are state maintained, the Sheriff's office must be called in most situations for vehicle violations on VDOT streets. These include expired tags and inspection stickers. In addition the Sheriff's office should be contacted for vehicles considered abandoned or in a state of disrepair (flat tires, etc). The Association has no authority to issue vehicle violations on VDOT streets.
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    31. I received a notice from the Association regarding a property management violation. What do I need to do to get an extension to correct the violation?

  • The Association understands that circumstances may surface where a resident cannot correct a property violation by the “in compliance” date provided by the Association in the letter or Property Inspection Notice. As long as the Association is aware of the circumstance and the resident is making a valid effort to correct the violation, the Association will extend the “in compliance” date that is agreeable to both the resident and the Association. The resident should send an e-mail or write a letter explaining the circumstances and the Association will work with the resident for an extension.
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    32. What do the "marking Color Codes" map to that I see in places where construction is usually done?

  • Click here to see a chart of the colors and what they mark. You can also find more information from the Miss Utility web site at: http://www.missutilityofvirigina.com.
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