Covenants Administration

 Covenants Overview

The purpose of the Ashburn Farm Covenants and Restrictions is to give our community a more standard appearance and control some of the activities that take place within its boundaries. When enforced, covenants protect property values.

 Property Inspections

Below is a description of the types of inspections that are done on Ashburn Farm properties. All inspections are done on the outside only. The Ashburn Farm staff does not perform any inspections inside homes.

Complaint Inspection: These are inspections made to investigate a specific complaint received by the Association Office. All complaints to the office must be made in writing-see resident Complaint Process below.

Disclosure Inspection: These inspections are performed at the request of the homeowner, automatically when a Disclosure Packet is applied for. The homeowner's property is walked and inspected for compliance. (Landscape, lawn and the exterior of the home will be viewed.) The Association will verify that all exterior modifications have been applied for and constructed in accordance with the approved application. If modifications were made without an Exterior Alteration Application (EAA) being submitted and approved or if the modification was not constructed in accordance with the approved application, then this would be a violation.

Some of the most common exterior modifications that have been noted as violations are:

  • Hardscape i.e., walkways, patios, widening of driveways
  • Play sets or other recreational structures
  • Color changes on doors, shutters, siding, etc.
  • Major landscape enhancements, including walls, rock & ponds
  • Removal of porch railings

Other exterior issues that would constitute a violation include, but are not limited to:

  • Peeling paint and exposed wood on any area of the home
  • Rusted and corroded metal railings, rust stains on steps and landing
  • Fences that are beyond "weathered naturally", i.e., excessive mold or mildew or fungus, etc.
  • Excessive warping on any exterior wood structure i.e., fence pickets, garage doors, etc.
  • Excessive mildew, mold, grime on any exterior structure i.e., walkouts, decks, siding, fences, etc.
  • Landscape is examined for dead plants, excessive weeds, etc.
  • Missing or damaged gutters, downspouts, shutters, fence & railing pickets, window screens, etc.
  • Mismatched paint colors (i.e., shutters that are two or more different colors)
  • Any exterior structure requiring maintenance

The homeowner is notified of any detected violations (from any of the above inspections) and given a time-frame in which to make the repairs or perform the maintenance. After the homeowner resolves those items in violation, the Association Office should be notified by the homeowner, and a second inspection requested to confirm and close out the violations which are on record.

 Resident Complaint Process

In accordance with the Ashburn Farm Declaration of Covenants and Restrictions, resident property complaints are not accepted over the phone to the Association Office. They are only accepted in writing. There are three ways for residents to have complaints addressed: Send an email to Stop by the Association Office and pick up a "Community Action Request form located in the mailbox immediately outside the front door (or at the front desk during business hours). The completed form can be placed in the drop box after hours, or handed in at the front desk. You can also fax the completed form to 703-729-0247. The form can also obtained by using the link in the Contents Column. Write a letter and send it U.S. Mail to the Association Office located at 21400 Windmill Drive, Ashburn, VA 20147. Full contact information (your name, phone, and address) must be included on all complaints. This information is not given out. It is used by the Association Office Staff for verification and record purposes and contact only. We do not accept - or act on - anonymous complaints.

 Vehicle Violations

Please call vehicle violations into the Association Office 703-729-6680. When reporting a vehicle violation, your full contact information must be provided (personal information is not given out), as well as a description of the vehicle including license tag information, color, and specific location as well as a description of the violation. A member of the Covenants Administration staff will investigate the violation and take appropriate action.  Click here to view the Parking Policy.

 Helpful Links

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