The 2026 Annual Meeting of the Association Members is scheduled for April 2026. At this meeting, the community will elect seven (7) members to serve on the Board of Trustees. Each elected Trustee will serve a three-year term, beginning in April 2026 and ending with the election at the Annual Meeting in 2029.

Candidate Qualifications & Requirements

·        Candidates must be in good financial standing with the Association.

·        To qualify, candidates must complete and submit both the:

1.    Petition of Candidacy Form

2.    Member Nominating Form (signed by not fewer than ten (10) Members)

Submission Deadline
All required forms must be received at the Association Office no later than 5:00 p.m. on February 10, 2026.

Election Materials
During the first week of March, the Association will mail to each Member of Record:

·        Candidate information as submitted,

·        A proxy ballot, and

·        Additional notice of the Annual Meeting.

For questions regarding the Annual Meeting or the Board of Trustees election, please contact the Ashburn Farm Association Office at 703-729-6680 or email election@afhoa.net.

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More Information & Forms

Condo & Apartments Monthly Total: $80.40

Public Streets Monthly Total: $105.20

Private Streets Monthly Total: $121.88

A friendly reminder that special care needs to be taken during the upcoming winter months. Any newly installed concrete is subject to scaling and spalling when chemicals are applied for deicing. Please do not use deicing salts such as calcium or sodium chloride, or other salts such as ammonium sulfate or ammonium nitrate. Such chemicals can induce severe damage to the concrete and harm your pets’ paws. Clean sand or magnesium is recommended for slip prevention, if possible. Thank you for your cooperation. Please feel free to contact the maintenance team with any questions regarding this matter.

The Association is only responsible for snow removal on townhome neighborhood streets. The Ashburn Farm Association is not responsible for removing snow or treating state or county-maintained (VDOT & Loudoun County) roadways. Recreational areas and parking lots will be cleared on an as needed basis, at the discretion of the Association.

• Snow removal will start after two inches (2”) of snow has accumulated on paved surfaces, a ¼ inch of ice has accumulated on paved surfaces, or at the discretion of the Association.

• All single-family homes are located on state or county (VDOT & Loudoun County) owned streets; snow removal on those streets is the responsibility of VDOT / Loudoun County. To contact VDOT please call 800-367-7623 or submit a request online at: https://www.vdot.virginia.gov/contact/.

• Please allow 18 hours for every 6” of snow accumulation for the roads to be cleared. If you’re essential personnel or are required to be available for work around the clock, please make private arrangements or park on a VDOT street.

• Ice melt will be applied at the discretion of the Association and the conditions in each neighborhood. Unsafe conditions should be reported to the Association immediately.

• Ice melt application trucks will patrol Association owned streets after a snow or ice event, and after a melt/ freeze cycle (warm day/freezing night) immediately following the snow or ice event at the discretion of the management. Please use caution when traveling after a melt/freeze cycle and ensure that appropriate footwear and driving practices are chosen to best deal with the conditions present at the time.

• All snow removal equipment contracted by the Association must maintain a minimum of thirty-six inches (36”) of clearance from all parking spaces. The snow that accumulates within the thirty-six inches (36”) is the sole responsibility of the person(s) assigned to or using the parking space. Curbside and open parking spaces will not be cleared.

• Vehicles parked curbside in the townhome areas must be moved to allow for snow removal. Failure to do so will result in a less efficient snow removal process and parked vehicles could become stuck due to snow deflecting off plows. Owners that find themselves in this situation due to an unmoved car will be responsible for clearing these areas. Vehicles parked in violation of the Association’s Tow-Without-Notice policy will be towed.

• Please do not clear snow from driveway entrances or vehicles and place in/on the street, thinking a plow can/will remove it. Once a street has been cleared, plows will not return to the street. Callbacks due to disposing of snow on Association streets may be charged to the responsible party.

• Please remember that when clearing snow from a driveway, parking space, etc. prior to the street or parking lot plowing by the snow removal contractor; snow may be unintentionally deflected by removal equipment during plowing and may come to rest in driveways or parking spaces. In cases such as these, neither the Association, nor the snow removal contractor are responsible for clearing deflected snow. It is the responsibility of the resident to clear this snow.

• Snow should never be deposited onto streets, sidewalks, parking spaces. If shoveling or blowing snow, deposit it onto your own property or grass covered common areas. This applies to contractors, residents, or anyone hired to perform snow removal service by a resident. The Association is not responsible for removal of snow piled in the street, in a parking space, or on the sidewalk by residents or a contractor hired by residents; however, should the Association be forced to remove it, the responsible party will be charged.

• Snow will be removed from Association owned mailboxes in the townhome areas by the snow removal contractors to allow mail delivery. Please use caution when retrieving mail.

• The Ashburn Farm Association is not responsible for removing the snow from sidewalks abutting private property, such as in front of townhomes or single-family homes. Removing snow and ice from County and VDOT sidewalks abutting one’s own property is the sole responsibility of the homeowner.

• Sidewalks and trails will be cleared when snow accumulation of two inches or more has occurred, or at the discretion of the Association. The application of ice melt will be minimal on these areas. Please use caution and ensure footwear is suitable for the conditions.

Please contact the Association Office 703-729-6680 or email maintenance@afhoa.net  if you have comments or concerns regarding snow removal. To ensure your concern is addressed as quickly as possible please include clear contact information: your full name, street address, time of call and your concern.

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If snow or ice prevents trash vehicles from providing service, Patriot Disposal may cancel trash pickup. Should this occur, the Ashburn Farm Association will notify residents via email and updates on the website. For any questions regarding cancellations, please contact Patriot Disposal directly.